5 Productivity Tools that Every Organization Should Have

Productivity tools have revolutionized the way organizations function by streamlining processes and reducing manual effort. The modern business landscape understands that productivity is the key to success. This is why every organization, whether big or small, needs to be productive to stay competitive and achieve its goals.

But with the plethora of available tools to optimize organizations’ productivity, it can be overwhelming and it often becomes a trial-and-error experience to see which tools work best for organizations. What we ultimately want to remember is that productivity can be organized into 5 factors which we’ll dive into and we’ll see what tools we can use best to manage them.

Simplified Communications

Communication is important for organizations and they need to streamline how well and easily they communicate to avoid potential misunderstandings that can be detrimental to organizations. The best tool we can use to simplify our communications is TheGist.

TheGist solves distractions and inefficiencies in our communications by using generative AI technology to simplify information creation and consumption. This way, we can filter out noise and access personalized summaries of Slack discussions with just one click. The tool’s AI technology learns and adapts to an organization’s communication patterns, making it more effective with time. Organizations that use Slack to communicate can greatly benefit from TheGist, as it helps to streamline communication and reduce clutter.

Improving Workflow

One of the most valuable things that organizations need to have is an efficient and well-oiled workflow. Productivity tools that cater to improving our workflow aim to streamline our operations and potentially even automate specific tasks. Zapier does this well as an automation platform that connects over 3,000 applications and services, enabling organizations to automate repetitive tasks and create custom workflows.

The platform’s user-friendly interface and simple setup make it accessible to even non-technical users. And it supports various applications, from email marketing and project management to payment processing and social media. Ultimately, its automation capabilities can benefit organizations of all sizes and industries, helping them to focus on high-value work while reducing manual effort.

Project Management

Project management is a delicate factor of productivity that can be increasingly difficult to manage as organizations grow. This is why a good project management tool should allow project managers to create tasks and assign workflow to specific team members, who can also document their progress or make comments along the way.

Asana achieves this goal best because we can create tasks, assign them to team members, and set deadlines and priorities. Its intuitive interface and easy-to-use features allow teams to collaborate effectively and stay productive. The tool also has real-time updates and notifications to keep team members informed and accountable, reducing miscommunication and errors.

Resource Planning

Resource planning is an often overlooked aspect of productivity that can greatly affect organizations when mismanaged. It aims to look at basic back-end operations and automate them to improve operational efficiency. ResourceGuru is a good example of this as a cloud-based resource scheduling and management tool that helps organizations plan and manage their resources more efficiently.

The tool offers a range of views, including a calendar, timeline, and list, allowing organizations to visualize resource utilization and availability. More than that, ResourceGuru also offers features to simplify resource management, such as automated booking confirmations, customizable booking forms, and resource permissions.

Business Intelligence

Business intelligence is a powerful productivity driver, especially when organizations want to gain data-driven information about aspects of their processes and workflows that are potentially problematic. This is the gap that Tableau addresses. It’s a powerful business intelligence tool that allows organizations to analyze and visualize data simply and intuitively.

With Tableau, organizations can connect to a wide range of data sources, including spreadsheets, databases, and cloud services, and create interactive dashboards and reports. But what makes this a powerful business intelligence tool is that it offers a range of features to simplify data analysis, such as data blending, geographic mapping, and forecasting.

While there are many other productivity tools out there, these five stand out for their ease of use, functionality, and effectiveness. Whether you are a small startup or a large enterprise, these tools are sure to help you improve your productivity and achieve your business goals.