Biggest Don’ts in great Customer Service

Customers are the face of any organization. We all agree on that, right? One unpleasant experience and the customers would never contact your company ever again. Therefore, organizations need to realize that providing efficient as well as effective customer service is the need of the hour.

Several companies have already started working on their customer care departments. They have started instilling empathy, kindness, and attention to detail in their customer care representatives so the next time a customer contacts them, they listen to their issues carefully and politely provide them with the best solutions.

One such company is Spectrum, which makes sure to provide quick solutions to the customers’ problems. They have made customers their priority and continuously innovate their processes to provide the customers with a worthwhile experience. By contacting them, you can find faster solutions to problems through virtual chat, access real-time help from experienced technicians as well as converse with experienced representatives over the phone.

When a company has, the proper people in place, it is essentially up to them to provide the tools, policies, and avenues of support that enable their staff to perform well. While certain customer service dos and don’ts are obvious-be nice and respectful, don’t be dishonest or indifferent-many strategies call for greater subtlety. Mentioned in this article are 6 don’ts of customer service that aid in fueling an enhanced overall consumer experience.

Don’ts of customer service

What exactly is poor customer service? And, have you wondered why it is so harmful to your company? Maybe the finest way of comprehending what bad customer support looks like is to emphasize how it takes any situation and eventually worsens it.

What we are trying to say is that making an error is one thing; representatives with amazing customer service skills will at times fail to satisfy the set criteria. What differentiates bad customer service is the way representatives, as well as companies, behave in those situations.

1. Avoid being unprofessional

Being calm in the heat of the moment and acting maturely is something that cools down the customers. If you experience a situation, in which the customers are infuriated and are not ready to listen to you, the best possible approach is to stay quiet and listen to their complaints carefully.

Once they have let their anger out, step in and start comforting them and assure them that things will be fine. We are saying this because it would seem quite foolish if both the representatives and the customers are fighting amongst each other. This would only complicate the situation and leave everything unresolved.

No matter how disrespectful or offensive the client is acting, there should be a no-tolerance approach against any bad language or insults directed at them. You (or a customer service representative) speak for your entire organization, whereas customers speak for themselves.

2. Keep away from creating hindrances

Have you ever tried to get your driver’s license made? The process is so exhausting as there is no one to guide you. You are literally just told to move from one desk to another and this alone drives you nuts.

Do you like extended hold times, heaps of complex rules, and several phone transfers? We can hear you say absolutely not. Thus, make it very clear in your mind that the procedure of attaining services should never be more agonizing than the issue itself. Because trust us customers won’t contact your company ever again if the services and procedures keep getting complex.

3. Don’t avoid responsibility

You should never strive to avoid responsibility as an organization or break your promises. It is critical to look beyond the immediate rewards of maintaining your position. Companies who use unfair shortcuts to avoid upholding return policies and guarantees or outright refuse to do so risk losing future business even if they manage to keep one sale.

4. Avoid blaming each other

When anything goes wrong, the urge to blame someone while clearing the rest of the organization of guilt is common. The consumer, however, generally does not care who created the error; they only want to know who will solve it. The blame game should at all costs be avoided if your company wants to enhance its customer service. If for instance you make an error, accept responsibility, correct it, and go forward.

5. Avoid setting a deadline that you cannot meet

Make sure the deadline you give is realistic for both the customer service team and the client when you say something like, “I’ll get back to you by 2:00 p.m.” Customer frustration can result from underestimating how long it will take to address a problem. Customers may also believe your agents are incompetent as a result.

There will inevitably be instances where a deadline cannot be met. It is critical to keep the customer informed in such circumstances. Relationships between a corporation and its customers can be greatly improved by a simple “Hey, we’re still working on helping you out.” The correct technologies must also be used to ensure that the agents remember to reply at the scheduled time.

6. Do not regard your customers as a transaction

You can approach your customers in one of two ways. You might start by considering them as merely a transaction—just another task to complete. Second, you can consider them as relationships with real people whose needs and goals are important to you.

The former is an easy method to lose repeat consumers, whereas the latter offers the personalized touch that may greatly aid in client retention, brand loyalty, and word-of-mouth advertising that attracts extra customers.

Wrapping up

Customers are the backbone of any organization, thus memorize all the pointers listed in this article and keep winning their hearts.