As a personal assistant, you have to cater to the needs of everyone in the office. You need to juggle multiple tasks at a time, taking care to fulfill all tasks in time and without any mistakes.
Your boss might even call you in the middle of the night to address an emergency situation.
It is also possible that you need to handle multiple urgent requests at the same time, all of them extremely important. You are the one people go to for a wide array of tasks such as minute-taking, technical issues, and presentation design among many others. You may also need to book a conference space on a very short notice. If this happens, you can rely on the University of London Venues.
Tips And Tricks To Help You Succeed As A Personal Assistant
The following tips from Tickjobs PA jobs will help you do your job without going crazy.
Don’t take Things Personally
A thick skin will allow you to stay positive and to take criticism and negative feedback lightly.
Know The Industry You Are Working In
The more you know about your industry, the better. Get to know your business inside-out, learn as much as you can about you boss and about all other employees, and collect information about the business partners and the other peers your boss works with. This should help you decide upon the most urgent and important tasks. You’ll be able to assess your priorities with better accuracy and decide exactly what to do and when to do it.
Maintain Professionalism And Discretion
You don’t know what happens between people when you are not there, so try to be as discreet as possible. Your way of handling sensitive information can make it or break it for you. The best personal assistants are also the most discreet and the most professional ones.
Mirror Your Boss
Try to understand what your boss does, in order to be able to support them whenever needed. By knowing the work of your boss, you’ll be able to reply to questions from other employees or business partners.
Watch Your Work-Life Balance
Running around after your boss can eat up a lot of your time. Make sure you create a space where you can take care of yourself and of your personal life and hobbies. Making time for yourself is the best way to preserve your sanity and to avoid a burnout.
Personal Assistant Organizational Tips
Planning ahead can save you from a lot of trouble. Nevertheless, brace yourself for receiving additional work on a short notice, if needed.
Get Organized, File Your Work
Keep your desk tidy and clear at any given time. File everything carefully, as soon as you’re done with a specific task or project.
Write everything down, as it could prove to be useful later on if your boss asks you questions.
Personal Assistant Tools
Google Calendar And Google Sheets
These two tools will allow you to keep tabs on your boss’ schedule and to tackle collaborative tasks with efficiency and accuracy. You can use them to put together a comprehensive database of all contacts, in order to be able to tackle all issues that may arise.
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